---
title: "Approving and annotating content"
url: "https://knowledgebase.omg.oliver.solutions/en/article/approving-and-annotating-content"
language: "en"
last_updated: "2025-07-29T14:42:22.852Z"
---

# Approving and annotating content

When you have been requested to approve content, you will receive an email for each asset (or group of assets) from which you can click a link.

You can also always find content you need to approve or are managing in **‘My OMG’** \-> **‘My approvals’**. By default you will seem content you need to approve, but you can click **‘My sent approvals’** which will show you content you are managing the approval for.

### **Reviewing content**

-   Click on the link in your email or on a link in you **‘My approvals’** page.
-   The approval window will open and display the asset(s) you need to approve.
-   Multiple view options are available based on the content you are approving:
    -   **Single assets**
        -   The single asset will appear in the main window.
    -   **Multiple assets**
        -   Adds the carousel at the top of the window allowing you to navigate through multiple assets. This can be collapsed if required
    -   **Multi-page documents** (eg PDF/Office docs)
        -   Where multiple pages are available, a pagination navigator at the bottom of the screen will allow you to browse between pages
    -   **Images**
        -   Displays as a single view with the option to zoom
    -   **Digital files**
        -   Will display a moving version of the file for you to review
        -   A menu at the base of the screen will allow you to choose between two views;
            -   ‘Navigate’ – to enable any interaction with the content – eg Calls to action
            -   ‘Annotate’ – to enable comments and mark up
    -   **Video**
        -   Will display a version of the file for you to review with playback options including Pause to allow comments to be added to specific frames.

### **Approving/Rejecting content**

-   From the main menu bar you will see **‘Approve’** or **‘Revise’** options.
-   Click the relevant button to action your approval vote.
-   If **‘Rejecting’** you should add all comments before making your decision
-   The **‘Approval Owner’** will receive an email confirming you have actioned your vote.

> *To add comments, follow the additional steps below.*

### **Annotating content**

You can utilise the annotations options on the left hand side to add comments to assets.

-   **Pencil marks** – Free style drawing onto the asset
-   **Notes** – Add a post-it note
-   **Text tools** – Select text and opt to:
    -   Highlight
    -   Remove
    -   Replace
-   **Zoom** – Zoom in or out of the asset
-   **Pan** – Move around an asset when zoomed in
-   **Print** – Print a summary of all comments on an asset

### **Comparing versions**

If an asset has been sent on approval and versioned previously, you can compare different versions side by side.

-   From the **‘Actions’** menu, select **‘Start compare’**
-   The window will split into two and display the asset on both sides.
-   In the top left corner of each side, choose the version you want to view and the screen will refresh to display accordingly.
-   As you navigate through the asset on each side, the other will keep as up to speed as possible (page by page, second by second etc)
    -   Under the **‘Compare Options’** menu there are actions to synchronise the navigation, pan and zoom between the two assets.